Enrolment and subject selection

When studying alongside a full professional and family calendar, you can’t underestimate the impact and importance of momentum. We know from experience that maintaining momentum keeps your head in the game and makes study just a little easier. To help you to keep that momentum going, you will be expected to enrol (nominate and pay) for at least 4 subjects at a time over a period not exceeding 12 months.

To ensure your enrolment is completed well before the start date, you must enrol (nominate and pay) by the Administration date as shown on your timetable or on our MBA Master timetable. It is essential to note that you will need to complete payment before we can complete the enrolment process. If payment is received after the Administration date, you will not be able to undertake the subject and will need to move to the next available term. The monies paid will be held in fees in credit and put towards your next subject enrolment.

Can I enrol into subjects late i.e., after the Administration date?

Enrolling late is never a good thing! It immediately puts you behind the class and you don’t reap the benefit of getting to know your academic team or fellow students, you miss out on seeing the bigger picture of how and where your subject fits into the overall picture before plunging in. As such, we do not allow students to enrol into subjects after the deadline. Also, in most subjects, our students are required to nominate their preferred class webinar timeslot well in advance of the subject starting and jumping in late will mean you miss out on ensuring your class webinars are at the most suitable time for your personal schedule.

Do you need a break from your studies?

No problem! Studying with AIB is flexible and we understand that sometimes other things need to take priority, or you just need to rest and recharge. When selecting your subjects, you can insert a break of up to a maximum of 2 consecutive terms but keep in mind that you’ll want to maintain your study momentum, so we encourage you to limit the number of breaks you take.

You might also be interested in

1. Accelerating your studies. What you need to know.
2. Are there any enrolment rules which will affect my subject choice or the order in which I can study subjects?
3. When will I gain access to my subject learning material?

This key document is your official offer to study and includes the following key pieces of information, which you’ll need when you become an official AIB student:

• the Course (and specialisation, if appropriate),
• your unique Student ID number,

Whilst we would love to see you take the first step on your study journey as soon as possible, we know that sometimes life can get in the way of the best laid plans, so your letter of offer (LOO) is valid for 12 months from the date of issue. If you accept your offer after this time, you will need to re-submit your application, including paying the application fee again (if you are an international, offshore, applicant), and meet the criteria as it stands at the time of your new application.

Accepting your letter of offer will make things official; you’ll formally be an AIB student. So hit that button in the enrolment tracker and kickstart the process of becoming an AIB student and achieving your career goal.

You might also be interested in….

1. How can I change my MBA specialisation?
2. Are there any enrolment rules which will affect my subject choice or the order in which I can study subjects?
3. I’m enrolled into the Graduate Certificate in Management with Advanced standing into the MBA. What does this mean?

Depending on your educational background and business experience when you enrol, you may be offered a place on our Graduate Certificate in Management with advanced standing into the MBA. Being enrolled to start with the GCM does not make any difference to your end goal, your subject choice or how quickly you can get there, and it doesn’t affect your day-to-day study either.  This categorisation allows us to offer a personalised study pathway and to ensure you are well supported to get the most out of your study.

Once you’ve successfully completed your first 4 subjects, you’ll automatically be admitted to the full MBA course.

You might also be interested in…

1. I am new to AIB, how do I get started; what are the first things I should do?
2. Are there any enrolment rules which will affect my subject choice or the order in which I can study subjects?
3. Accelerating your studies. What you need to know.

The short answer is yes. Whilst we prefer flexibility and choice, there are some rules which you will need to adhere to when selecting your subjects. This isn’t meant to add a barrier to your study but to ensure you have the greatest chance for success.  We’ve noted each rule below to help you when considering your subjects – however please feel reassured that we’ve got your back and are always on-hand to help.

• Foundation subjects (for students who commenced study prior to 1st January 2023):
  • All students, regardless of their entry pathway, are required to undertake Leadership as their first subject and Marketing Management as their second subject. These two subjects provide a solid foundation on which to build the remainder of your studies.
  • Students who commenced study after 1st January 2023 are required to undertake Leadership as their first subject and Strategic Management as their second subject.
• Your entry pathway:
  • if you are a GCM entry student, you must attempt all core subjects first and pass at least 4, before attempting any elective or specialisation (non-core) subjects. If by the start date of any enrolled elective subject, you haven’t met the requirement above (i.e. passed at least 4 core subjects), we will de-enrol you from that elective subject and require you to re-enrol into the necessary core subject(s) instead. Please note, this is likely to affect your course duration.
  • If you are an MBA direct entry student, we recommend that you attempt all core subjects first before attempting an elective subject.
• Pre-requisites:
  • subjects with pre-requisites have a level of assumed knowledge, so before you are permitted to study one of these, you will need to undertake and successfully complete the initial subject so that you have the necessary skills and knowledge to tackle the subject with complete confidence. Head over to our course briefs for the list of pre-requisites.
• Core versus elective subjects:
  • ideally you should attempt all core subjects first before attempting an elective subject, regardless of your entry pathway. Our elective subjects are delivered at an AQF level 9, which means they are more complex and require you to work to a higher standard than core subjects.
• Strategic Management:
  • if you are enrolled into the MBA and commenced your studies prior to 1st January 2023, you must normally complete 3 AQF level 8 subjects before attempting Strategic Management. If you commenced your studies after 1st January 2023, Strategic Management is offered at AQF level 8 therefore no prerequisites apply.
• Project Management:
  • you will need to complete 3 AQF level 8 subjects (including Operations Management) prior to attempting Project Management.
• Corporate Governance:
  • Students who commenced study prior to 1st January 2023 will undertake Corporate Governance at AQF level 8. For students who commence after this date, Corporate Governance is offered at AQF level 9. You must normally complete 3 AQF level 8 subjects before attempting Corporate Governance at AQF level 9.
• Minimum number of subjects and maximum breaks
  • To help you to keep that momentum going, you will be expected to enrol (nominate and pay) for at least 4 subjects at a time.
  • The maximum break period is 2 consecutive terms.
• Final Project subject:
  • your final Project is the capstone to the entire MBA and your opportunity to show off all you’ve learnt. As such, this subject should be your very last.

You might also be interested in…

1. How are your courses and subjects structured?
2. How long will it take me to gain my qualification?
3. What’s the maximum time allowed to complete the course?
4. Is there a minimum number of subjects I can enrol into and what’s the enrolment deadline?

Each course has its standard full time and part time duration which are outlined in their respective course briefs.

All courses also have a Maximum Course Duration within which students are expected to complete the course.

AIB Glossary defines Maximum Course Duration as ‘the maximum amount of time that a student can take to complete the Course. The Course duration starts on a day the student enrols in the AIB first Subject of the Course and it includes any periods of inactivity (either voluntary or prescribed by AIB), deferral, leave of absence and/or exclusion. ‘

Students who do not complete the course within the Maximum Course Duration, will no longer be able to continue with their studies and their course enrolment will be cancelled. No extensions are applicable when the Maximum Course Duration has lapsed.

Please refer to the Academic Progress Policy and Procedure on the AIB website for further details.

You might also be interested in…

1. Are there any enrolment rules which will affect my subject choice or the order in which I can study subjects?
2. How long will it take me to gain my qualification?
3. How do I contact my Enrolment Advisor?
4. How do I contact Student Central?

You can choose to accelerate your studies by studying up to two subjects at the same time i.e. concurrently.

To ensure you have the best chance of success in fast-tracking your MBA, the eligibility criteria depend on your previous study experience and your academic progress:

• All students must be able to undertake full-time study (i.e. not working full-time).
• GCM entry students must also have successfully passed at least their first two AIB subjects prior to undertaking concurrent study.
• MBA direct entry students can undertake concurrent subjects from the commencement of their studies.
• To remain eligible, you must successfully maintain academic progress.
• The maximum number of concurrent subjects you can study in any one term is two.
• AIB reserves the right to revoke concurrent study requests and select the subject for de-enrolment if you no longer meet the eligibility criteria.
• You may withdraw from a concurrent subject at any time before census date, without incurring a fee for that subject. Standard withdrawal rules apply as per Withdrawal and Deferral Policy and Procedure.
• The final Project is not available for concurrent study to GCM entry students.
• The option to study concurrent subjects will not be available if you are formally ‘at risk’, as per the Academic Progress Policy and Procedure.
• Additional enrolment rules may apply.

Please note:

1. It is important to be aware that you will be undertaking double the normal study load which equates to about 40 hours per week – depending on your study pace.
2. The option to study concurrent subjects will not be available if you are formally ‘at risk’, as per the Academic Progress Policy and Procedure
3. If you have previously studied concurrent subjects; you will no longer be eligible if you have failed one or more of your concurrent subjects. You will need to successfully complete at least two subjects before being permitted to undertake further concurrent study.
4. All pre-requisite subjects must be completed successfully beforehand and cannot be done concurrently.

Dropping one of your concurrent subjects

We understand that life can get busy which is why you can move in an out of concurrent study as needed. Just be sure to adhere to our Withdrawal and Deferral Policy and Procedure as timing is everything!

Essentially, you will need to withdraw from one of your concurrent subjects before the census date to avoid incurring the subject fee. After the census date, you will be liable for the subject fee regardless of whether you complete the subject or not.

If you are considering concurrent study, please chat to your Enrolment Advisor when enrolling into your next subjects.

You might also be interested in… 

1. Are there any enrolment rules which will affect my subject choice or the order in which I can study subjects?

We understand that effective time management and organisational skills cannot be underestimated when studying an online qualification. To assist you with getting ahead, your subject learning material will be made available 14 days prior to the subject start date.  Please feel free to jump in and start studying ahead of the official start date.

Important to note

• Your Online Learning Facilitator (OLF) will join once your subject is officially underway. Any study you undertake before this official start date is self-directed.
• You can save and download your learning material including audio files for offline viewing. Please note:
  • Videos can only be viewed online within the learning portal.
  • All learning material is subject to AIB’s copyright, so we ask that you do not photocopy or distribute the materials to any persons or otherwise breach that copyright.

You might also be interested in…

1. When will I gain access to my subject learning material and what should I do first?
2. Can I print my learning material?
3. When will I know who my online learning facilitator (OLF) is and how do I contact them?

Enrolling into your next subjects is as easy as 1, 2, 3…

1. When you’re nearing the end of your enrolled subjects, your Enrolment Advisor will be in touch and will support you through selecting your next subjects.
2. Once you’ve received the link to the enrolment tracker, click on the link and confirm that you want to kick off the re-enrolment process.
3. Check that your payment and course details are correct. If so, hit the ‘confirm’ button and this will then take you through to our timetable tool where you can select your subjects.

Once you’ve planned out your timetable, the enrolment tracker will guide you through the rest of the enrolment process. If you need any assistance along the way, please feel free to reach out to your Enrolment Advisor.

You might also be interested in…

1. How do I contact my Enrolment Advisor?
2. Is there a minimum number of subjects I can enrol into and what’s the enrolment deadline?
3. Re-enrolments: what rules apply?

If you need to re-enrol into a subject, there are some key things that you need to be aware of:

1. You will be required to pay the current subject fee i.e. the subject fee applicable at the time of the re-enrolment, unless you have been granted a medical/compassionate (MC) grade.
2. You will need to complete the re-enrolled subject in full, including submitting new assessments. All AIB subject assessments are revised each time the subject is offered, so you will not be permitted to carry forward or re-use any previously submitted assessments.
3. Any re-enrolments will add to the time it takes to complete the course and the maximum registration period will not be automatically extended.
4. You will need to re-enrol (nominate and pay) into your subject by the administration date and no late enrolments will be permitted.
5. To help you to keep that momentum going, you will be expected to enrol (nominate and pay) for at least 4 subjects, including re-enrolments, at a time. However, if you are not able to meet this expectation, please chat to your Enrolment Advisor before enrolling into your next set of subjects.
6. Please also refer to the Academic Progress Policy and Procedure on our website for information about the implications of failing and becoming an ‘at risk’ student.

If you need to re-enrol, please chat to your Enrolment Advisor when enrolling into your next subjects.

You might also be interested in…

1. How do I contact my Enrolment Advisor?
2. I have been granted a medical/compassionate (MC)grade. What does this mean?
3. What’s the maximum time allowed to complete the course?
4. When will I gain access to my subject learning material?

Whilst we use a variety of communication methods to keep our students updated on what’s happening, it is essential that you keep your details up to date as we communicate any significant course, curriculum and policy (including fee) changes via email using your preferred email address. The email address we have on-file is listed within your profile on the Student Learning Portal.  If you need to update this or any other details, please contact a member of our Student Central team, who will be happy to help.

Important points

• Depending on which details need changing, you may need to provide supporting documentation to verify your request.
• If you are using FEE-HELP to pay for your studies and you are requesting a name change, it is essential that you update your details with the Australian Tax Office (ATO) and on the USI Registry first before advising us to update your student record. Updating your student record first will trigger an error with the ATO and you will be prevented from using FEE-HELP to fund your studies until both databases match. This may also mean that you will be required to fund your studies using another payment method or other penalties may be applied.
• It is important to check your emails regularly so that you are aware of anything that might affect your studies.
• As outlined at the beginning of this Handbook, as an AIB student, you will be given reasonable notice of any change that affects your studies. It’s important to note that these changes will apply to all students regardless of when they started their studies.

 Your AIB email address

All AIB students are provided with an email account as part of your Office 365 access. Your AIB email address follows the format of {studentid@study.aib.edu.au} and is listed on your Welcome letter. You are most welcome to use this or your own; the choice is yours! Re-directing your AIB email address to your personal email inbox is as easy as 1,2,3…
You will need to set up email forwarding from your AIB email account to your personal email address. You can do this as follows:

1. Log into your AIB account at https://outlook.office.com,
2. Go to ‘settings’ and
3. Select the ‘forwarding’ option.

You might be interested in…

1. How do I contact Student Central?

There are some key dates you need to be aware of which either affect your enrolment or withdrawal. These are listed on the Master timetable for ease of access and also appear on your personal timetable.

• Application cut-off date: new students must submit their application by this date. If the application is received after the application date, you’ll be required to move to the next available intake.
• Administration date: your enrolment, including payment, will need to be finalised by this date. If you are not fully enrolled by the Admin date, you’ll be required to move to the next available intake.
• Census date: this is the date on which you incur the subject fee. If you intend to withdraw from your subject without incurring the subject fee, you must do so by census date.

You might be interested in…

1. Is there a minimum number of subjects I can enrol into and what’s the enrolment deadline?
2. What subjects does AIB offer? Where can I find the subject timetable?
3. Withdrawing from your subject, what you need to know.